Privacy Policy

Privacy Policy

This privacy policy notice is provided by Kirsten Rees, Book Editor and Author Coach, and applies to the website www.kirstenrees.co.uk. The purpose of this policy is to give you a clear understanding of how your personal information is processed, handled, and protected while you are browsing or using this website. If you do not agree with this policy, please discontinue using this website and refrain from submitting your personal data through any contact forms.

Key Definitions

  • “I”, “our”, “us”, or “we” refer to the business, Kirsten Rees Edit, Book Editor and Author Coach.
  • “You”, “the user”** refer to the person(s) using this website.
  • GDPR refers to the General Data Protection Regulation (UK GDPR).
  • PECR stands for the Privacy and Electronic Communications Regulations.
  • ICO refers to the Information Commissioner’s Office.
  • Cookies (sadly, not the yummy kind) are small files stored on a user’s computer or device to enhance your website experience.

Key Principles of GDPR

Our privacy policy embodies the following key principles:

  • Lawfulness, fairness, and transparency
  • Purpose limitation
  • Data minimisation
  • Accuracy
  • Storage limitation
  • Integrity and confidentiality
  • Accountability

Processing of Your Personal Data

Under the UK GDPR, we control and process personal information about you electronically based on the following lawful bases:

  1. Lawful Basis: Consent
  2.    Purpose: To send newsletters and updates.
  3.    How We Process: Your information is securely stored and used solely for this purpose.
  4.    Data Retention: We will continue to process your information under this basis until you withdraw your consent, or it is determined your consent no longer exists.
  5.   Sharing Information: We do not share your information with third parties.

 

  1. Lawful Basis: Contract
  2.    Purpose: To send course/challenge content to clients.
  3.    How We Process: Your information is securely stored and used solely for this purpose.
  4.    Data Retention: We will process your information until the contract is fulfilled or terminated, whichever occurs first.
  5.    Sharing Information: We do not share your information with third parties.

Your individual rights

Under the GDPR your rights are as follows:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • The right not to be subject to automated decision-making, including profiling

You can read more about your rights in details here.

If you feel there is an issue with the way we are handling your data, you have the right to lodge a complaint with the ICO [www.ico.org.uk].

We handle subject access requests in accordance with the UK GDPR.

Internet Cookies

We use cookies on this website to provide you with a better user experience. Cookies help us understand how you interact with our website, remember your preferences, and enhance your overall experience.

Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Types of Cookies: Some cookies are necessary for the website’s full functionality, while others are optional and used for analytics or marketing purposes.

Cookie Control: You can manage and delete cookies through your browser settings. We use a cookie control system that allows you to accept or decline the use of certain cookies.

Data Security and Protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures for storing, accessing, and managing that information. Our methods are compliant with the UK GDPR requirements.

Transparency in Privacy Practices

We believe in transparency and are committed to explaining how we use your data to ensure you are fully informed.

Sponsored Links, Affiliate Tracking & Commissions

Our website may contain adverts, sponsored, and affiliate links. We only partner with trusted advertisers who uphold high standards of user privacy and security. However, we do not control the ads displayed by our partners. 

Clicking on any adverts, sponsored or affiliate links may track your actions by using a cookie saved to your device. You can read more about cookies on this website above. Your actions are usually recorded as a referral from our website by this cookie. In most cases we earn a very small commission from the advertiser or advertising partner, at no cost to you, whether you make a purchase on their website or not.

We use advertising partners in these ways to help generate an income from the website, which allows us to continue our work and provide you with the best overall experience and valued information.

If you have any concerns about this we suggest you do not click on any adverts, sponsored or affiliate links found throughout the website.

Email marketing messages & subscription
Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal data” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.

Email Marketing Messages & Subscription

We use the consent lawful basis under the UK GDPR for anyone subscribing to our newsletters or marketing emails. We collect only the necessary data to provide you with our services. Our email marketing is conducted through Mailchimp, a trusted EMS provider, and may include tracking to understand how you interact with our messages.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences/the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences, you can also unsubscribe from all newsletter lists, by following this link, otherwise, contact the EMS provider.

Your Rights: You can unsubscribe or manage your preferences at any time by following the instructions in our emails or contacting us directly.

Our EMS provider, Mailchimp, may hold the following information about you:

  • Name
  • Email address
  • IP address
  • Subscription time and date

Resources & Further Information

Updates

We may update this Privacy Policy from time to time. Please check this page occasionally to stay informed about any changes. We will notify you of significant updates by email or by placing a notice on our website. Changes will take effect 30 days after notification for significant updates and immediately for non-material changes.

Contact Us

If you have any questions or concerns about this Privacy Policy, please get in touch with us at:

Email: kirstenreesltd@gmail.com

Privacy Notice Policy Base: v.4.1

Last Updated: 07/08/2024